Thoughts on a scheduling todo list

Some issues with todo lists

Todo lists store a number of tasks, but don’t offer any advice on which order to tackle the tasks in. This system works well - it’s simple, and people are generally pretty good at quickly working out what to work on next. However, I’ve noticed a couple of issues with the system:

  1. When there are lots of tasks, working out the next task can be complicated. This is especially true if there are multiple constraints on each task - for example if each task has a deadline and priority
  2. There are certain easy tasks which I irrationally avoid. For example, I don’t particularly like replying to email so I avoid it, even though it won’t take me long to do.
  3. Context switching / decision fatigue. Once you finish a task, you need to work out what to work on next, which requires an amount of thinking and can break your focus.

A scheduling todo list

I think we could solve these issues with a ‘smart’ todo list which tells you what to work on next. An algorithm run by a computer would run basically instantly, and would remove the need for the user to make any decisions, solving 1) and 3). It also wouldn’t have any biases against types of task, so wouldn’t be caught out by 2).

The goal of this todo list is to put a list of tasks in an order which they should be tackled. This order should mostly match the order that the user would put them in.

Missing context

With a normal todo list, the user understands the context of each task, and uses this context to decide what to do next. There are many different types of context, but common ones include:

This smart todo list would need to collect this sort of context about each task to correctly order the tasks.

Working out the order

Once we’ve got the context of each task, we need to order them. I think this is a complex problem, which I haven’t thought through deeply. Some initial thoughts:

User experience


Having thought through things, I’m not sure if the saved time justifies the extra complexity for most people’s todo lists. As mentioned in the first section, working out what to do next is a harder problem when there are lots of tasks. A scheduling todo list might make more sense in scenarios with lots of tasks, like a todo list shared between members of a team, or strict time constraints, like when cooking lots of things at once.